{"id":44316,"date":"2024-04-18T16:01:14","date_gmt":"2024-04-18T08:01:14","guid":{"rendered":"http:\/\/localhost\/help\/?page_id=44316"},"modified":"2024-10-23T14:20:46","modified_gmt":"2024-10-23T06:20:46","slug":"entries","status":"publish","type":"page","link":"https:\/\/oihelp.corporate.ifs.com\/help\/p2-explorer\/explorer-studio\/controls\/entries\/","title":{"rendered":"Entry Components"},"content":{"rendered":"\n

This article applies to version 4.15.0 and later of IFS OI Explorer. For more, see Release History<\/a>.<\/p>\n

Overview<\/h2>\n

The entry components (Log Entry, Case Entry, and General Entry) allow users to make entries into an entries table. There are minor differences in the way the components are used, but the configuration is the same.<\/p>\n

Explorer\u2019s Entries<\/em> subsystem is the cornerstone of our \u2018single event\u2019 philosophy. An entry is a record that connects data in such a way that it can be accessed by different IFS OI Explorer modules, such as Shift Log, Sentinel, and A-Plus. This means that an event in Sentinel can also be shared as an event in A-Plus, Case Management, and Shift Log. This results in a seamless user experience for the end user, team collaboration resulting in less double-handling of data, and contributing to better decision-making.<\/p>\n

In Shift Log, the entry components allow entries to be created in workbooks. There are minor differences in the way the components are used, but the configuration is the same.<\/p>\n

In A-Plus, the entry components can be added to an A-Plus Report, allowing entries to be created in the reports. The components are used and configured in the same way as for Shift Log.<\/p>\n

In Shift Log terms, when an operator makes an entry, they are filling in part of the story. Another user in Case Management (for example) may pick up that entry and add further information to it, building upon the foundation until the full picture emerges.<\/p>\n

All entries created using case and general entry forms are seen in all workbooks which contain the specific form. Log entries are only seen in the workbook they were created in, unless they are shared to another workbook.<\/p>\n

The following diagram shows a General Entry configuration:<\/em><\/p>\n

\"\"<\/a><\/p>\n

The Log Entry, Case Entry, and General Entry components all have the following configuration tabs.<\/p>\n\n\n\n\n\n\n
Options<\/strong><\/a><\/td>\nDetermines the form used and how entries are sorted and grouped.
\nSharing of log entries is also configured here.<\/td>\n<\/tr>\n
Filters<\/strong><\/a><\/td>\nFilters the data shown in the table according to your criteria.<\/td>\n<\/tr>\n
Table View<\/b><\/a><\/td>\nTable display options including order of the columns, and which ones will be displayed and how.<\/td>\n<\/tr>\n
Dialog View<\/b><\/a><\/td>\nDialog display options including default values and instructions.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

What Type of Entry Should I Configure?<\/h3>\n

The three different types of entries are designed for different things - they are similar, but different. They are designed for different purposes, and have different default fields. However all entry types can have any number of fields in addition to the default fields.<\/p>\n

\"\"<\/a><\/p>\n

Here's a quick guide to help you understand the difference:<\/p>\n\n\n\n\n\n\n\n
\u00a0<\/td>\nLog Entry<\/strong><\/td>\nGeneral Entry<\/strong><\/td>\nCase Entry<\/strong><\/td>\n<\/tr>\n
Purpose<\/strong><\/td>\n\n

Designed to be contained within a shift. The Event Time determines which shift these entries will appear in.<\/p>\n

A maximum of 200 entries can be displayed in a log table.<\/p>\n<\/td>\n

These entries will appear in a workbook until they are closed. They are not tied to a shift.<\/td>\nThese are similar to general entries in that they will appear in a workbook until they are closed. However they will also appear in Case Management.\u00a0<\/td>\n<\/tr>\n
Sharing To<\/strong><\/td>\nLog entries in the same form are only shared<\/a> to other workbooks if configured to do so.<\/td>\nAll entries belonging to the same case or general entry form, are shared to all workbooks that contain the form. Filtering can be applied in the configuration to restrict the number of entries displayed to only those entries that meet specified criteria.<\/td>\n<\/tr>\n
Getting From\u00a0<\/strong><\/td>\nThrough the Workbooks<\/a> field in the configuration Options, log entries can be brought in to a workbook from the same form in a different workbook.<\/td>\n\u00a0<\/td>\n<\/tr>\n
Default Fields<\/strong><\/td>\n\n
    \n
  • Description<\/li>\n
  • Event Time<\/li>\n<\/ul>\n<\/td>\n
\n
    \n
  • Assigned To<\/li>\n
  • Closed Date<\/li>\n
  • Description<\/li>\n
  • Status<\/li>\n
  • Time Open<\/li>\n<\/ul>\n<\/td>\n
\n