{"id":45391,"date":"2020-02-27T15:38:41","date_gmt":"2020-02-27T07:38:41","guid":{"rendered":"https:\/\/oihelp.corporate.ifs.com\/help\/?page_id=45391"},"modified":"2026-08-17T23:17:52","modified_gmt":"2026-08-17T15:17:52","slug":"shift-log-release-4-0-0","status":"publish","type":"page","link":"https:\/\/oihelp.corporate.ifs.com\/help\/shift-log\/shift-log-releases\/shift-log-release-4-0-0\/","title":{"rendered":"Shift Log Release 4.0.0"},"content":{"rendered":"

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P2 Shift Log version 4.0\u00a0 is a major release that re-invents Shift Log into a true collaboration tool. Shift Log 4.0 heralds a new era of interconnectivity between P2 Explorer modules, with advanced knowledge sharing capabilities.<\/p>\n

The latest version of Shift Log is now directly accessible from within P2 Explorer. Shift Log has received a face lift while still retaining a familiar interface, and configuration will now be much simpler.<\/p>\n

New to this version of Shift Log is the ability to create multiple shift patterns, simplified configuration, and the ability to share entries with other P2 modules.<\/p>\n

Look and Feel and Terminology<\/h2>\n

The Shift Log application has received a major face lift in this version.<\/p>\n

Shift Log v4:<\/em><\/p>\n

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Shift Log v3.x:<\/em><\/p>\n

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Tighter integration with P2 Explorer means that some of the terminology has changed. All records are stored as entries, regardless of if they are an ongoing issue or a simple comment log.<\/p>\n

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Here is a list of terms that have changed:<\/p>\n\n\n\n\n\n\n\n\n\n\n\n
Shift Log 4.0<\/strong><\/td>\nShift Log 3.x<\/strong><\/td>\n<\/tr>\n<\/thead>\n
Log Entry
\n<\/strong>In Shift Log, running comment logs are now referred to as \u201clog entries\u201d. A \u201ccomment\u201d in Explorer refers to a commentary item or observation about a tag or entity, which can be surfaced in various places throughout Explorer.<\/td>\n		Comment<\/strong><\/td>\n<\/tr>\n
Case Entry
\n<\/strong>Ongoing Issues can be created as Case entries, if they are also to appear in Case Management.<\/td>\n		Ongoing Issues<\/strong><\/td>\n<\/tr>\n
General Entry
\n<\/strong>Issues that will only appear in Shift Log.<\/td>\n		Ongoing Issue<\/strong><\/td>\n<\/tr>\n
Workbook
\n<\/strong>In Shift Log 3.x, log views were organised as a collection in a tree navigation structure.\u00a0 In Shift Log 4.0, Log Views are organised as pages within a Workbook.
\n\"\"<\/a><\/td>\n		Log View Explorer
\n\"\"<\/a>
\n<\/strong><\/td>\n<\/tr>\n
Page
\n<\/strong>A Log View in Shift Log 3.x was a screen that displayed a list of logs. In Shift Log 4.0, this is called a page<\/em> within a Workbook.
\n\"\"<\/a><\/td>\n		Log View
\n\"\"<\/a>
\n<\/strong><\/td>\n<\/tr>\n
Forms
\n<\/strong>In Shift Log 3.x, Subjects and Topics were used to define and categorise a real world object or concern. Shift Log 4.0 moves away from this paradigm and categorises entries according to the type of entry they are. Workbook pages can be configured to contain any number of log panels, where each log panel is assigned a Form<\/em>. A form contains a set of pre-defined fields that should be completed by the person filling in the entry form.<\/td>\n		Subjects and Topics<\/strong><\/td>\n<\/tr>\n
Fields
\n<\/strong>A field in Shift Log 4 is simply a property on an entry form. A Form can contain properties that are required by the system, as well as properties that have been added by the Shift Log Administrator.<\/td>\n		Properties and Custom Properties<\/strong><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n
\n

Entries<\/h2>\n

Shift Log 4.0 builds on Explorer\u2019s Entries<\/em> subsystem, which is the cornerstone of our \u2018single event\u2019 philosophy. An entry is a record that connects data in such a way that it can be accessed by different P2 Explorer modules, such as Shift Log, Sentinel, and A-Plus. This means that an event in Sentinel can also be shared as an event in A-Plus, Case Management, and Shift Log. This results in a seamless user experience for the end user, team collaboration resulting in less double-handling of data, and contributing to better decision-making.<\/p>\n

In Shift Log terms, when an operator makes a log entry, they are filling in part of the story. Another user in Case Management (for example) may pick up that entry and add further information to it, building upon the foundation until the full picture emerges.<\/p>\n

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Workbooks<\/h2>\n

Workbooks are like the Log View tree structure in previous versions of Shift Log, however they are much more powerful because of their tighter integration with Explorer. In future versions of Shift Log, Workbooks will also be able to contain Explorer pages and trends, paving the way for role-centric workflows.<\/p>\n

Workbooks Menu<\/h3>\n

Workbooks will appear in a Workbooks menu list, accessible from the shortcut menu on the left. Workbooks are arranged in alphabetical order, and users will only see the ones that they have privileges to view.<\/p>\n

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Workbook Information<\/h3>\n

Workbooks have the added benefit of being part of Explorer\u2019s collaboration network, so you can click the Info<\/strong> button in the ribbon to open the Explore panel on the right. Here you can find and add information about the workbook, including Knowledge Management and Commentary. You can also add the workbook to the site menu, by using the classification system developed for your specific needs.<\/p>\n

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Workbook Structure<\/h3>\n

Workbooks have a distinct Look and feel, with a dark blue header and page list on the left. The workbook header contains the main functions specific to the workbook and shift, such as the Shift Navigator and Publishing function. Additional functions that apply to the workbook are contained in the workbook ribbon.<\/p>\n

Workbooks can be configured in various layouts. In this version of Shift Log, the Shift Log administrator can configure workbooks to have a grid layout with any number of rows or columns. In the grid, cells can be configured to contain Log Entries, Case Entries, or General Entries.<\/p>\n

Ultimately, Shift Log administrators will also be able to embed other Explorer components inside a workbook, such as charts, which will allow users to view production data alongside log entries pertaining to that data.<\/p>\n

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Shift Navigation<\/h3>\n

Our redesigned Shift Navigator makes it easy for you to select the shift you need. First click the date, and then click the shift. Click Apply, and you\u2019re done.<\/p>\n

\"\"<\/a>If you want to change the month or the year, click the name of the month at the top and then choose the month, or keep clicking to change the year.<\/p>\n

You can also click the current date at the bottom to get back to today\u2019s date, if you get lost.<\/p>\n

The Shift Picker also retains the familiar quick navigation controls:<\/p>\n

\"\"<\/a> Back or Forward 7 Days<\/p>\n

\"\"<\/a>\u00a0Previous or Next Shift\u00a0<\/p>\n

\"\"<\/a>\u00a0Go To Current Shift<\/p>\n

The Shift Navigator also remembers where you left off, so if you reload the browser, the shift you had selected will be the one that is shown when the browser is reloaded.<\/p>\n

Auto Refresh<\/h3>\n

Workbooks are, by default, set to automatically refresh the displayed entry data every minute. Users can choose to turn this off if they do not want or need the data to be updated, such as if there is only one person using the forms in that workbook.\"\"<\/a><\/p>\n

Hiding the Workbook Pages List<\/h3>\n

In a workbook, you can see more of the workbook contents by hiding the page list. Click the <<<\/strong> arrows to the left of the workbook title to hide the page list, and click them again to unhide the list.<\/p>\n\n\n\n\n
Click <<<\/strong> to hide the page list:<\/em><\/td>\nClick >><\/strong> to show the page list:<\/em><\/td>\n<\/tr>\n
\"\"<\/a><\/td>\n\"\"<\/a><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

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Entering Logs<\/h2>\n

Entering logs in Shift Log 4 is very similar to the previous versions. In the log panel, click the + button.<\/p>\n

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 <\/p>\n

The entry dialog has been modernised and improved to allow better collaboration and surfacing of information.<\/p>\n

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Date Picker<\/h3>\n

The new Date and Time Picker allows you to choose the date and time for a field. At the top, it displays the selected date and time, and you can click \u201cSet to current time\u201d at the bottom to automatically choose the current date and time.<\/p>\n

Like the Shift Picker, you can also click the month above the calendar to drill down into changing month and\/or year.<\/p>\n

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Text Formatting<\/h3>\n

Shift Log allows you to format some text fields in entry forms. You can identify these fields in two ways:<\/p>\n

Multiline fields have a formatting toolbar embedded in the field, and are usually large fields to enable lots of text to be entered. The toolbar provides the following formatting functions: Bold, Italics, Underline, Font size, Text and Background colours, Insert links, Numbered lists, and bullet lists.<\/p>\n

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In Commentary fields, the formatting toolbar becomes visible when you highlight some text.<\/p>\n

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Formatted text also appears in the log panel grid.<\/p>\n

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Adding Attachments<\/h2>\n

You can attach photos, documents, and other files to an entry, from the Attachments tab to the right of the entry fields. You can either drag and drop a file into the grey box, or click the grey box to select a file using Windows. On a tablet device, you can tap the grey box and use the camera to upload a photo.<\/p>\n

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Auditing<\/h2>\n

The history of changes to an entry is easily available from the Auditing tab in the Edit Entry dialog. Auditing will track all changes to fields associated with the entry. There are two types of changes that can occur to a field:<\/p>\n