{"id":48749,"date":"2021-04-07T16:29:53","date_gmt":"2021-04-07T08:29:53","guid":{"rendered":"https:\/\/oihelp.corporate.ifs.com\/help\/?page_id=48749"},"modified":"2025-06-19T19:10:50","modified_gmt":"2025-06-19T11:10:50","slug":"license-audit","status":"publish","type":"page","link":"https:\/\/oihelp.corporate.ifs.com\/help\/p2-explorer\/explorer-admin\/license-audit\/","title":{"rendered":"License Audit"},"content":{"rendered":"\n<p class=\"intro-text\">Explorer calculates how many licenses are in use by looking at what is configured in the system and the users that have been given access to the different parts of the system.<\/p>\n<p class=\"intro-text\">\u00a0<\/p>\n<p class=\"intro-text\">Administrators are able to view the license usage for of the system to see thier consumption of\u00a0 licenses.<\/p>\n<p><a href=\"https:\/\/oihelp.corporate.ifs.com\/help\/wp-content\/uploads\/2024\/02\/licence.png\" rel=\"lightbox-0\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-65201\" src=\"https:\/\/oihelp.corporate.ifs.com\/help\/wp-content\/uploads\/2024\/02\/licence.png\" alt=\"Screenshot of licence audit report in Explorer\" width=\"1723\" height=\"554\" srcset=\"https:\/\/oihelp.corporate.ifs.com\/help\/wp-content\/uploads\/2024\/02\/licence.png 1723w, https:\/\/oihelp.corporate.ifs.com\/help\/wp-content\/uploads\/2024\/02\/licence-768x247.png 768w, https:\/\/oihelp.corporate.ifs.com\/help\/wp-content\/uploads\/2024\/02\/licence-1536x494.png 1536w, https:\/\/oihelp.corporate.ifs.com\/help\/wp-content\/uploads\/2024\/02\/licence-150x48.png 150w, https:\/\/oihelp.corporate.ifs.com\/help\/wp-content\/uploads\/2024\/02\/licence-600x193.png 600w, https:\/\/oihelp.corporate.ifs.com\/help\/wp-content\/uploads\/2024\/02\/licence-1080x347.png 1080w, https:\/\/oihelp.corporate.ifs.com\/help\/wp-content\/uploads\/2024\/02\/licence-1280x412.png 1280w, https:\/\/oihelp.corporate.ifs.com\/help\/wp-content\/uploads\/2024\/02\/licence-48x15.png 48w\" sizes=\"auto, (max-width: 1723px) 100vw, 1723px\" \/><\/a><\/p>\n<p class=\"intro-text\">The License Audit report is only accessible from the following URL, for users with <strong>Explorer Admin<\/strong> privileges:<\/p>\n<p class=\"code-fragment\">https:\/\/[hostmachine]\/P2.Explorer\/Admin?LicenseAuditReport=true<\/p>\n<p>If you have not opened it via this URL you will not see the Audit Report under the settings menu.<\/p>\n<p class=\"intro-text\">To open the report, click the <strong>Settings<\/strong> icon <img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-38098 size-full\" src=\"https:\/\/oihelp.corporate.ifs.com\/help\/wp-content\/uploads\/2018\/04\/settings-cog-small-icon.png\" alt=\"\" width=\"12\" height=\"12\" \/> on the left.<\/p>\n<p class=\"intro-text\">The License Audit shows the following information:<\/p>\n<ul class=\"intro-text\">\n<li>If configured, it can show the number of licences that you have.\u00a0 This will show -1 if it has not been configured (<strong>Quantity<\/strong>)<\/li>\n<li>Number of licences that have been allocated to users, via configuration of security privileges (<strong>Configured<\/strong>).\u00a0 This is the number of licences being consumed.<\/li>\n<li>Number of users who have logged in within the last 90 and 180 days (<strong>Active<\/strong>)<\/li>\n<\/ul>\n<hr \/>\n<h2 class=\"page-subheading\">Logic for License Metrics<\/h2>\n<p>Licence metrics are those listed in the <strong>Configured<\/strong> column of the report.<\/p>\n<p>The Active users section is provided only for statistics to show the people actively using the system in the 90 and 180 day timeframes.\u00a0 These are not the licences being consumed.<\/p>\n<p>&nbsp;<\/p>\n<p class=\"intro-text\">Metrics are calculated as follows.<\/p>\n<h3>Explorer<\/h3>\n<table style=\"border-collapse: collapse; width: 100%;\">\n<tbody class=\"intro-text\">\n<tr style=\"border: 1px solid #cccccc;\">\n<td style=\"width: 18.125%;\">\u00a0<\/td>\n<td style=\"width: 40.2083%;\"><strong>License Metric (Configured)<\/strong><\/td>\n<td style=\"width: 41.6667%;\"><strong>Active Statistics<\/strong><\/td>\n<\/tr>\n<tr style=\"border: 1px solid #cccccc;\">\n<td style=\"width: 18.125%;\">Web Users<\/td>\n<td style=\"width: 40.2083%;\">All non disabled users<\/td>\n<td style=\"width: 41.6667%;\">All users who have logged in during the time frame<\/td>\n<\/tr>\n<tr style=\"border: 1px solid #cccccc;\">\n<td style=\"width: 18.125%;\">Analyst<\/td>\n<td style=\"width: 40.2083%;\">Non disabled users, who have privileges (via a role or a user group role), to:<\/p>\n<ul>\n<li>Edit or Delete a Calculation<\/li>\n<li>Edit or Delete a Workspace<\/li>\n<li>Has Explorer Admin privilege<\/li>\n<\/ul>\n<\/td>\n<td style=\"width: 41.6667%;\">\n<p>Users who, within the relevant timeframe, have logged in and:<\/p>\n<ul>\n<li>Have published a display<\/li>\n<li>Have created a time window<\/li>\n<li>Have calculation edit\/delete privilege<\/li>\n<li>Have workspace edit\/delete privilege<\/li>\n<li>Are admins<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h3>Shift Log<\/h3>\n<table style=\"width: 100%;\">\n<tbody class=\"intro-text\">\n<tr style=\"border: 1px solid #cccccc;\">\n<td style=\"width: 18.2291%;\">\u00a0<\/td>\n<td style=\"width: 46.6667%;\"><strong>License Metric (Configured)<\/strong><\/td>\n<td style=\"width: 35.1042%;\"><strong>Active Statistics<\/strong><\/td>\n<\/tr>\n<tr style=\"border: 1px solid #cccccc;\">\n<td style=\"width: 18.2291%;\">Shift Log Users<\/td>\n<td style=\"width: 46.6667%;\">Non-disabled users who have privileges (via a role or a user group role), to:<\/p>\n<ul>\n<li>Contribute or Publish any workbook<\/li>\n<li>Has Shift Log Admin privilege<\/li>\n<li>Has Server Admin privilege<\/li>\n<\/ul>\n<\/td>\n<td style=\"width: 35.1042%;\">Any user who has, within the relevant, timeframe:<\/p>\n<ul>\n<li>Created or modified a Log Entry<\/li>\n<li>Created or modified a General Entry<\/li>\n<li>Shared a Log or General Entry (Append Form)<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<hr \/>\n<h2 class=\"page-subheading\">Export a Report<\/h2>\n<p class=\"intro-text\">To see the statistics list of active users who contributed to a metric in the License Audit, you can click the relevant number and export the list to a CSV file.<\/p>\n<p><a href=\"https:\/\/oihelp.corporate.ifs.com\/help\/wp-content\/uploads\/2022\/03\/image006.png\" rel=\"lightbox-5 lightbox-1\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-54034\" src=\"https:\/\/oihelp.corporate.ifs.com\/help\/wp-content\/uploads\/2022\/03\/image006-600x187.png\" sizes=\"auto, (max-width: 1000px) 100vw, 1000px\" srcset=\"https:\/\/oihelp.corporate.ifs.com\/help\/wp-content\/uploads\/2022\/03\/image006-600x187.png 600w, https:\/\/oihelp.corporate.ifs.com\/help\/wp-content\/uploads\/2022\/03\/image006-768x239.png 768w, https:\/\/oihelp.corporate.ifs.com\/help\/wp-content\/uploads\/2022\/03\/image006-150x47.png 150w, https:\/\/oihelp.corporate.ifs.com\/help\/wp-content\/uploads\/2022\/03\/image006-1080x336.png 1080w, https:\/\/oihelp.corporate.ifs.com\/help\/wp-content\/uploads\/2022\/03\/image006-1280x399.png 1280w, https:\/\/oihelp.corporate.ifs.com\/help\/wp-content\/uploads\/2022\/03\/image006-48x15.png 48w, https:\/\/oihelp.corporate.ifs.com\/help\/wp-content\/uploads\/2022\/03\/image006.png 1384w\" alt=\"\" width=\"1000\" height=\"311\" \/><\/a><\/p>\n<p class=\"intro-text\">The CSV file displays the Name and Display Name of the active users for that time period.<\/p>\n<p><a href=\"https:\/\/oihelp.corporate.ifs.com\/help\/wp-content\/uploads\/2022\/03\/image007.png\" rel=\"lightbox-6 lightbox-2\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-54035\" src=\"https:\/\/oihelp.corporate.ifs.com\/help\/wp-content\/uploads\/2022\/03\/image007.png\" sizes=\"auto, (max-width: 600px) 100vw, 600px\" srcset=\"https:\/\/oihelp.corporate.ifs.com\/help\/wp-content\/uploads\/2022\/03\/image007.png 591w, https:\/\/oihelp.corporate.ifs.com\/help\/wp-content\/uploads\/2022\/03\/image007-150x48.png 150w, https:\/\/oihelp.corporate.ifs.com\/help\/wp-content\/uploads\/2022\/03\/image007-48x16.png 48w\" alt=\"\" width=\"600\" height=\"194\" \/><\/a><\/p>\n<hr \/>\n<h2 class=\"page-subheading\">Release History<\/h2>\n<ul class=\"intro-text\">\n<li>License Audit 4.10.1\n<ul class=\"intro-text\">\n<li>Added ability to download the lists of active users<\/li>\n<\/ul>\n<\/li>\n<li>License Audit 4.9.7\n<ul class=\"intro-text\">\n<li>Initial release<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Explorer calculates how many licenses are in use by looking at the combination of security privileges in use, and cross-referencing this with the data configured with available licenses.<\/p>\n<p class=\"continue-reading-button\"> <a class=\"continue-reading-link\" href=\"https:\/\/oihelp.corporate.ifs.com\/help\/p2-explorer\/explorer-admin\/license-audit\/\">Read more<i class=\"crycon-right-dir\"><\/i><\/a><\/p>\n","protected":false},"author":1,"featured_media":23880,"parent":300,"menu_order":43,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":"","_members_access_role":[],"_members_access_error":""},"categories":[9],"tags":[860,1176,509,979,980,1092,1175],"class_list":["post-48749","page","type-page","status-publish","has-post-thumbnail","hentry","category-tech-ref","tag-analysis","tag-analytics","tag-audit","tag-licence","tag-license","tag-report","tag-usage","Version-4-10-1","Version-4-9-7","Product-ex","Product-shiftlog"],"_links":{"self":[{"href":"https:\/\/oihelp.corporate.ifs.com\/help\/wp-json\/wp\/v2\/pages\/48749","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/oihelp.corporate.ifs.com\/help\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/oihelp.corporate.ifs.com\/help\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/oihelp.corporate.ifs.com\/help\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/oihelp.corporate.ifs.com\/help\/wp-json\/wp\/v2\/comments?post=48749"}],"version-history":[{"count":5,"href":"https:\/\/oihelp.corporate.ifs.com\/help\/wp-json\/wp\/v2\/pages\/48749\/revisions"}],"predecessor-version":[{"id":70313,"href":"https:\/\/oihelp.corporate.ifs.com\/help\/wp-json\/wp\/v2\/pages\/48749\/revisions\/70313"}],"up":[{"embeddable":true,"href":"https:\/\/oihelp.corporate.ifs.com\/help\/wp-json\/wp\/v2\/pages\/300"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/oihelp.corporate.ifs.com\/help\/wp-json\/wp\/v2\/media\/23880"}],"wp:attachment":[{"href":"https:\/\/oihelp.corporate.ifs.com\/help\/wp-json\/wp\/v2\/media?parent=48749"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/oihelp.corporate.ifs.com\/help\/wp-json\/wp\/v2\/categories?post=48749"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/oihelp.corporate.ifs.com\/help\/wp-json\/wp\/v2\/tags?post=48749"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}