{"id":50396,"date":"2021-06-16T16:13:01","date_gmt":"2021-06-16T08:13:01","guid":{"rendered":"https:\/\/oihelp.corporate.ifs.com\/help\/?page_id=50396"},"modified":"2026-08-17T23:17:51","modified_gmt":"2026-08-17T15:17:51","slug":"shift-log-release-4-9-7","status":"publish","type":"page","link":"https:\/\/oihelp.corporate.ifs.com\/help\/shift-log\/shift-log-releases\/shift-log-release-4-9-7\/","title":{"rendered":"Shift Log Release 4.9.7"},"content":{"rendered":"

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P2 Shift Log version 4.9 builds on the capabilities of Shift Log 4.0 and later.\u00a0It adds requested enhancements around shift management, and addresses several issues raised by customers.<\/p>\n

In subsequent releases, we have added more options around securing entries and workbooks, added more options for sharing entries, and introduces a new feature called Form Actions, which allows pre-defined sharing configurations to be set up by administrators. Our new Reporting Data Mart also makes it possible for external queries to be written to extract data from Shift Log, in an easy to use format for use in other systems such as Power BI or SSRS.<\/p>\n

Shift Log 4.9.7 adds a new concept in sharing, \u2018Summary Tables\u2019, which improves transparency and collaboration by being able to share selected entries to a common workbook, where users can view all entries regardless of where they were shared from . This version also adds the ability to assign an entry to a role and short names on forms.<\/p>\n

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Short Names for Forms<\/h2>\n

When configuring a Shift Log Form in P2 Server Management, it is now possible to assign a \u2018Short Name\u2019 for the form. This is used in the entry dialog heading and also in the form icons on the left.<\/p>\n

The Short Name makes it possible for administrators to provide more meaningful and easier to remember names in the user application.<\/p>\n

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Summary Tables<\/h2>\n

This version of Shift Log introduces a new concept for sharing entries: Summary Tables and Summary Forms.<\/p>\n

Summary Tables are designed to increase the collaboration capabilities of a workbook by providing view access to entries that a user would not otherwise be able to view.<\/p>\n

Users can share an entry to the summary forms in a summary-enabled workbook, which makes its entries available for viewing to all users who have access to that workbook \u2013 even if the entry originated in a workbook or form they don\u2019t have privileges to view<\/strong>.<\/p>\n

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Sharing Entries<\/h3>\n

The Share Entry dialog has been updated to provide the additional Workbook Summary sharing option. The previous \u2018share\u2019 behaviour has been renamed to \u2018Append Form\u2019, and remains functionally unchanged.<\/p>\n

When the Workbook Summary option is selected, all available summary workbooks in the Shift Log system are listed below. It is possible to restrict the workbooks to only the ones relevant to the current site.<\/p>\n

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Summary Workbooks<\/h3>\n

A workbook will only appear in the Workbook Summary list when sharing an entry, if the work is configured to share summaries.<\/p>\n

In Workbook Settings, a toggle option has been added to \u2018Allow users to share summaries to this Workbook<\/strong>\u2019. This must be turned on for summary workbooks.<\/p>\n

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Summary Entry Forms<\/h3>\n

In P2 Server Management, Shift Log Admin has a new section for Summary Entry Forms, which users will share entries to. These forms are to be used in a summary workbook as the destination form.<\/p>\n

The form is configured as a normal form would be, with all the relevant fields that you would want to see in the workbook.<\/p>\n

There is no Table View or Dialog View, but fields can be reordered under the Defaults view.<\/p>\n

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New Components: Summary Table and Summary Report<\/h3>\n

In workbook design mode, two new components have been added:<\/p>\n